Guide To Services > Use Our Forms > Report of Travel Expenses
Report of Travel Expenses
The Report of Travel Expenses is used for
advances, settlements and reimbursements related to business travel. Forms
can be ordered through Standard Register; request item code 0013-00.
Instructions:
Detailed instructions are provided on the back of the
form. For more information, refer to TJU Policy #102.02. Please provide
the following information to avoid delays in processing:
| Proper approvals |
| Original receipts for expenses exceeding $5.00 |
| Instructions for disbursement of the check |
| Dates of travel and destination |
| Appropriate charge codes |
Travel Tickets
The Report of Travel Expenses must be
submitted to Material Management’s travel coordinator when picking-up
airline/train tickets charged against a department’s charge code.
Advances
If expenditures in excess of $200 are anticipated, an
advance payment can be secured. Requests should be submitted to the
Accounts Payable Office, Room 532 Scott Building, approximately two weeks
prior to departure. Settlement of the advance should be made within 30
days of the employee’s return. Advances not settled within 60 days of
the completion of the trip will be deducted from the employee’s pay,
subject to taxation, on the first pay period after 60 days have elapsed.
In those instances when the amount advanced exceeds the
expenses incurred, a check payable to TJU should be attached to the
settlement. If expenses exceed the advance, a check for the difference
will be issued to the employee. Advance requests should not be combined
with a request for travel reimbursement on the same form. All prior
advances must be settled before any new advances can be issued.
See a Sample Report
on Travel Expenses
|
