JMC Faculty Handbook > Sabbatical
Sabbatical leave is an academic leave of absence from the
Medical College granted to qualified faculty members for
scholarly and educational purposes. Sabbatical leave should
provide an opportunity to continue and enhance professional
growth consistent with the goals of the departments and the
Medical College. In addition, sabbatical leave should have
measurable objectives to increase the value of the faculty
member to the Medical College and to the University.
Sabbatical leave with financial support from the department
will, as a rule, be limited to faculty members having at
least six years continuous full-time service and who have
attained the rank of Associate Professor. A sabbatical leave
is a privilege because it gives the faculty member an opportunity
through his own professional enrichment to help the department
and the Medical College to achieve their desired goals. Therefore,
requests for Sabbatical leave will be considered on the basis
of past evaluation and productivity of the faculty member
as well as the potential for future growth.
All candidates for Sabbatical leave are subject to the Office
of Faculty Records verification procedure (see Chair for
details) and will not be referred to the Subcommittee on
Sabbatical Leave of the Committee on Faculty Affairs for
review before this process is complete.
a. Eligible faculty members should initiate the application
process 8-12 months prior to the proposed starting date. The Application
form can be downloaded here (33 KB Adobe PDF
File) or obtained from the Office of Faculty Records at
955-7562. Completed forms should be submitted to the Dean
via the Office of Faculty Records (G4 College Building)
through the Department Chairman (department of primary
b. The Department Chairman shall certify in writing that
other department members can cover the members duties during
the period of absence and that the Department has satisfactory
financial arrangements made for sources of salary, fringe
benefits and related expenses.
c. If the interested member also holds a secondary appointment
in another department, the Chair of that department must
also approve these arrangements.
d. Approved applications then are referred to the Subcommittee
on Sabbatical Leave of the Committee on Faculty Affairs
for review of the scholarly purpose of the leave. If approved
by the Subcommittee and full subsequent approval of the
Committee on Faculty Affairs, applications will be referred
to the Dean for his approval.
Faculty members initiating applications may expect to receive
a notice of approval, disapproval or delay, within three
months of the date a completed application is received in
the Office of Faculty Records.
3. Description of Proposed Leave Activities
a. State concisely and realistically what the sabbatical
leave is intended to accomplish (do not exceed one page.)
b. Provide background information and indicate the importance
of the proposed leave by relating its aims to your longer-term
objectives at Jefferson (do not exceed two pages.)
c. Describe your previous studies or activities that led
to the development of the proposed aims described for the
leave (do not exceed two pages.)
d. Discuss the methods and procedures to be used to accomplish
your leave objectives. Include a tentative sequence or
timetable. Include a justification for the proposed locale
of the leave. Include a letter of invitation and acceptance
from the institution where your proposed work will be based.
4. Post-Leave Report
Within six months of the conclusion of the sabbatical,
a report must be submitted to the Department Chairperson
with copies to the Dean, the Office of Faculty Records and
the Committee on Faculty Affairs. The report must succinctly
summarize pertinent activities during the leave and indicate
the ways in which the goals of the leave were reached, that
is, how the individual believes his/her professional status
was enriched, and how that enrichment was consistent with
departmental and college goals.
Written commentaries from the Department Chairman, the Dean,
and the Faculty Affairs Committee will be sent to the faculty
member, and a copy of the report with the commentaries will
be retained in the faculty member's file in the Dean's office.
Office of the Dean/Faculty Records