Philadelphia University + Thomas Jefferson University

Requirements for Accepted Students - College of Health Professions

Congratulations on your acceptance to Jefferson!

Please review the requirements and information listed below before you start your classes. Failure to complete the prerequisite requirements will result in denied access to Blackboard/Banner on the first day of class. If you have any questions about completing these requirements, please contact the Admissions Office at 215-503-8890.

Please use the following information as a checklist to keep track of your requirements as you complete them. We’ve arranged the following tasks by when they require completion in order to ensure you get everything completed on time.

You need to:

CONFIRM YOUR ENROLLMENT

Due Date:  Listed on acceptance letter

To confirm your enrollment please follow the steps outlined below.

You will receive 2 emails from TJU.Admissions@jefferson.edu within 24 hours of your acceptance.  The first will contain your Banner ID and log-in instructions.  The second will be your PIN. 

  • Select the link:  Confirm Your Enrollment and follow the instructions
  • Part of confirming your enrollment is ensuring the University has the necessary information for you to receive Financial Aid, complete the pre-matriculation process and receive your campus key which is needed to access campus technology.  If you are missing this information, please click on the “Submit Your Missing Information” link and follow the instructions.
  • If you do not have a Social Security number, please contact the Admissions Office at tju.admissions@jefferson.edu or 215-503-8890.

PREREQUISITE AGREEMENT

Due Date:  4 weeks after acceptance

*Students who received a prerequisite agreement in their acceptance letter must complete this requirement. If an agreement form was not included in the acceptance letter, this requirement is waived.*

  • Submission of your enrollment deposit confirms you have read and understand your prerequisite agreement.
  • Complete all of the prerequisite requirements prior to enrollment.

 

UPDATE YOUR CONTACT INFORMATION

It’s important all students review and update their HOME and LOCAL ADDRESSES, as well as EMERGENCY CONTACT information on a regular basis.

To do so, log on to Banner Web and click on the Personal Information link.

 

SUBMIT MEDICAL RECORDS

Start Date: January 1st

Due Date:  4 weeks before classes start

Begin this process early since it may take up to 8 weeks to complete.

If you do not comply you will not have access to Blackboard/Banner on the first day of class.

Forms can be found at the University Health Services (UHS) website.

Health Professions Students who are listed in Category B must follow the requirements for Category B.

For everyone else:

  • Enroll with American DataBank (ADB), a company contracted by University Health Services, for a $30 annual subscription fee.
  • Upload the completed health records into the American DataBank (ADB) Complio System. The required health forms may also be accessed through this website.

All Jefferson students are expected to use their Jefferson email account when enrolling in ADB. After that:

  • ADB and UHS will review the forms and students will see communications such as correspondence regarding outstanding or insufficient requirements.
    It’s the student’s responsibility to verify that the forms have been reviewed and approved.
  • If the forms have been accepted and are considered complete, the ADB Complio System reads “School Approved.”

Questions may be addressed by phone to UHS at 215-955-6835 or by email to JeffUHS@jefferson.edu.

If you are a current Jefferson Employee, you must visit UHS and update your records.

COMPLETE ALL CLEARANCES

Start Date: January 1st

Due Date:  4 weeks before classes start

Begin this process early as possible, but no earlier than January 1st.

Clearances Include: Criminal Background Check, FBI Fingerprints, Child Abuse Clearance, and Drug Test.

Please note that students must complete these clearances annually.

*All Physician Assistant students are required to submit all clearances.  You must complete the process as outlined in this letter even if you have previously done a criminal background check, child abuse clearance, drug test or FBI fingerprinting with another agency or for other purposes. In addition, you must complete the process as outlined in this letter even if you are in the health professions field or are a student.  There are no exemptions or exceptions.*

American DataBank will facilitate each of these requirements with you. They will act as a repository for your results and you should forward results and/or reports directly to American DataBank. Do not send any results to Jefferson. Once each requirement is fulfilled, American DataBank will notify Jefferson by email that the process has been completed, and whether the result is clear or requires further review. Jefferson will advise the clinical sites where you are placed of the completion and corresponding designation. You should retain a copy of each of your reports as the clinical site may request that you submit a copy at the time of placement.

You must go to the American DataBank site and process the following four (4) items as outlined below:

  • Criminal background check – follow instructions on the American DataBank site.
  • PA Child Abuse Clearance - Please note, the child abuse clearance form can only be processed by the student directly. The Pennsylvania Department of Public Welfare charges a separate fee that is not included in the package price. After you have completed the online order application, all applicants must complete the PA Child Abuse History Clearance Form. The results will be sent directly to you. Once you have received the results you must provide a copy to American DataBank. Do not complete a Delaware Child Abuse Clearance unless instructed specifically by the College of Health Professions to do so.
  • Drug Test – follow instructions on the American DataBank site.
  • FBI Fingerprinting – follow instructions on the American DataBank site.

An adverse Child Abuse Clearance will result in your inability to be placed at a clinical site and consequently you would be unable to graduate from your program. Thus, if you receive an adverse result on the Child Abuse Clearance, your offer of acceptance to Jefferson will be rescinded.

An adverse Criminal Background Check, Drug Test and/or FBI Fingerprinting report may result in your offer of acceptance to Jefferson being rescinded or your inability to be placed at a clinical site. Clinical rotation and field work placements may be denied by an assigned clinical site due to felony or misdemeanor convictions, a positive drug test and/or other adverse findings, and the inability to be placed at a clinical site will prohibit you from graduating. In these situations your offer of acceptance to Jefferson may be rescinded.

If you have questions with the on-line system, or if after the process is complete you have follow-up questions or feel there is a discrepancy in the report, you may contact American DataBank at 1-800-200-0853.
 

To begin the process of gaining clearances, please go to http://jeffersonhealthprofessions.com/.

Once you have created your account, be sure to select the correct college, program, and start term:

        College Name: Jefferson University Health Professions
        Program Name: Physician Assistant Studies
        Start Term: Pre-Fall 2018

Select package titled "Criminal Background Check". 

CPR CERTIFICATION

Start Date: January 1st

Due Date: 4 weeks before classes start

Submit your current BLS (CPR) for Healthcare Provider certification.

Send by mail, fax, or email – please include your full name, program, and email contact:

      Office of Admissions
      130 South 9th St., Suite 100
      Philadelphia, PA  19107

SUBMIT PROOF OF HEALTH INSURANCE

Start Date: April 1st
Due Date: Mid-May

PAY TUITION AND FEES

SUBMIT HIPAA & SAFETY TRAINING REQUIREMENTS

ATTEND UNIVERSITY ORIENTATION

You’ll receive an Orientation packet approximately one month prior to your scheduled date.

Attendance is mandatory, so do not forget to register.

ATTEND DEPARTMENT ORIENTATION

This program is coordinated through the individual academic areas. Please contact your academic department or College for information about the date and location of the event.  

The Department Orientation, where you learn the policies, procedures, and standards of your program, is a required component to starting your education at Jefferson. 

SUBMIT FINAL TRANSCRIPTS

Due Date: August 31st

At the completion of all outstanding prerequisites, have an official transcript mailed to:

Office of Admissions 
130 South 9th Street, Suite 100
Philadelphia, PA 19107