Thomas Jefferson University

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Payroll & Timekeeping Administration

Operational Notes & Procedures

  • Paychecks and direct deposit advices are issued biweekly on Thursday for the preceding two week pay period
  • Time is collected and recorded in the Kronos Time and Attendance system
  • IRS form W-2, Tax and Wage Statement is mailed in January for the preceding calendar year
  • Travel and Expense Reimbursements  will be reflected in paychecks and direct deposit advices

Ensuring Success Tidbits

  • Account for staff productive and unproductive time
  • Encourage staff to maintain their payroll information using Employee Self-Service

Resources

  • Jefferson Policies and Procedures, accessible via Pulse (left navigation, after logging in)
    • #200.18 Jefferson’s Electronic Time and Attendance System
    • #200.xx for other topics related to employee time recording

       Pay Schedule

2015

2014

Forms

Payroll Administration Forms

ALL

TJU

JUP

TJH

MHD

City Wage Tax Refund Form

Word / PDF

 

 

 

 

Direct Deposit Enrollment Form

Excel / PDF

 

 

 

 

Off-cycle Request

Excel

 

 

 

 

Temporary Timesheet

Excel / PDF

 

 

 

 

Payroll Hours Adjustment Form

Excel

 

 

 

 

Research Study Payment Request Form

Excel / PDF

 

 

 

 

W-4

PDF