Thomas Jefferson University

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Travel & Expense Reimbursement

Operational Notes & Procedures

  • Reimbursement will be reflected in an employee’s paycheck or direct deposit advice.
  • Completed reimbursement requests received in Accounts Payable, 532 Scott Building, by 5 p.m. of Wednesday of non-payweek will be reflected in next paycheck
  • Jefferson uses the IRS Mileage Rate in effect for the reimbursement period.  This rate should be used on all reimbursement requests unless otherwise specified in sponsored agreement.

Ensuring Success Tidbits

  • Obtain and retain receipts
  • Complete reimbursement request as soon as possible after incurring expenses
  • Select correct form for your employer
  • Obtain required signatures
  • Attach all supporting documentation

Resources

  • Jefferson Policies and Procedures, accessible via Pulse (left navigation, after logging in)
    • #102.02 Report of Travel Expenses
    • #103.35 Employee Reimbursement Report
  • Per diem rates: U.S. Rates | Foreign Rates
  • Review reimbursement activity on financial systems

Travel & Expense Reimbursement Forms

Travel & Expense Reimbursement Form

ALL

TJU

JUP

TJH

MHD

Report of Travel Expenses
for calendar year 2013 travel

 

PDF

PDF

PDF

PDF

Report of Travel Expenses
for calendar year 2014 travel

 

PDF

PDF

PDF

PDF

Employee Reimbursement Request

 

PDF

PDF

PDF

PDF

Lost or Missing Receipt Affidavit

PDF