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How To Submit To The IRB

The Jefferson IRB uses a dual electronic submission process. The two parts of the process are JeffTrial and the Portal.

JeffTrial is Jefferson's electronic clinical trial management system (CTMS). This system has the functionality to manage all aspects of a clinical trial, from registering and randomizing research subjects to calendaring and billing. It also acts as the IRB's study data repository for all human research conducted at Jefferson.

The Portal is where electronic documents comprising IRB transactions are uploaded. The Portal is also where IRB members go to access these documents to review for IRB meetings. The Portal is projected live during every IRB meeting and documents are viewed as necessary.

Both JeffTrial and the Portal can be accessed in the navigation bar on the left side of this page.

Click here to see a flow diagram of the IRB submittal process.

 

Training & Guidance Documents

Click here to view the JeffTrial regulatory coordinator training document. (This document pertains to the non-oncology workflow in JeffTrial.)

Click here to view the Portal training document.

Click here to view the Overview of IRB Submissions for New Studies. This chart shows the categories of IRB review, the types of research that fall into each category with examples, and the forms required for each type of research.

 

Technical Issues

JeffTrial and the Portal are secure systems, and therefore you must have a Jefferson campus key in order to access them. They also are behind the Jefferson firewall. This means that you can access only from a Jefferson computer that is inside the firewall, or from an external computer via the remote access portal (RAP). The RAP allows you to access secure Jefferson websites that are inside the firewall.

You can go to the RAP log-in screen by clicking here.

You can request a campus key or RAP account on the Hospital Information System's service request page.