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Procedures for Departments to Request a DS-2019

An international scholar may apply for the J-1 visa to come to Jefferson for research.  In order to do this, the scholar will need an official U.S. Department of State document, the "Certificate of Eligibility for the J-1 Exchange Visitor Status" othewise known as the "DS-2019".

STEP 1. DEPARTMENT COMPLETES DS-2019 REQUEST FORM

  • Complete the Department section of the application form (pages 1-2)
  • Have the applicant complete page 3 of the application and send it to department
  • If the scholar candidate is a medical doctor, the department must attach a signed certification printed on department letterhead (download template and make changes in the bracketed areas-->)
  • Include all of the accompanying documents
  • DEPARTMENT MUST send the application and the accompanying documents to OIA (Jeff Hall, M-70)

DEPARTMENT FORM
DEPARTMENT DS-2019 REQUEST (1-2)

APPLICANT FORM
APPLICANT DS-2019 REQUEST (3)

SAMPLE INVITATION LETTERS
PAYROLL
NONPAYROLL
SHORT-TERM SCHOLAR

CERTIFICATION for M.D.s
CERTIFICATION OF NO PATIENT CONTACT
(only for scholar candidates with M.D.s)

STEP 2. OIA ISSUES DS-2019 FORM

  • OIA will issue the actual Form DS-2019 
  • OIA will contact the Department to pick up Form DS-2019 and pre-arrival materials

STEP 3. DEPARTMENT PICK-UP DS-2019 FORM AND PRE-ARRIVAL MATERIALS

  • Please read cover MEMO instructions carefully
  • Sign certification letter, include it in the DS-2019 packet and then send a copy of it to OIA

STEP 4. DEPARTMENT SENDS ALL DOCUMENTS AND MATERIALS TO SCHOLAR

STEP 5. DEPARTMENT MAKES APPOINTMENT WITH OIA BEFORE SCHOLAR ARRIVES

The department must be in contact with the scholar so that when he or she arrives, they can contact OIA to set up an appointment for check-in and orientation.  The scholar must bring the following documents to the check-in:

  • Passport/Visa
  • DS-2019 Form (and family's DS-2019 forms if accompanied)
  • Proof of health insurance
  • I-94 number