Faculty appointment to the Medical College is a privilege conferred by the Dean as approved by the Board of Trustees. Nominations for appointment to or promotion of the Faculty of the Jefferson Medical College are made to the Dean by the Chairperson of the Department. Faculty seeking appointment or promotion are responsible for submitting completed forms to the Office of Faculty Records once they have obtained the approval of the Department Chairperson. The process for appointment or promotion cannot proceed until all required forms are received. Required forms include a completed application and attestation, curriculum vitae, letters of recommendation, transmittal letter from the Chair, and teaching portfolio. These forms must be accompanied by a nomination form which has been signed by the Department Chairperson. New applicants must also complete a AAMC Faculty Roster Form.
Completed packets are then processed by the Office of Faculty Records. This process includes the verification of credentials. Once the verification process has been completed, the application is forwarded to the Committee on Faculty Appointments and Promotions which makes recommendations regarding faculty rank. The recommendations of the Committee on Faculty Appointments and Promotions are forwarded to the Executive Council and the Board of Trustees for final approval.
The Office of Faculty Records is responsible for assuring the verification of credentials of all new and existing faculty who are being proposed for appointment, promotion or change of status. Verification of credentials includes the validation of education and degrees obtained, licenses and certifications, etc.
The Office of Faculty Records is committed to ensuring a timely process for the verification of credentials. Verification of credentials can take less than 2 weeks or up to 4 weeks to complete depending on the type and quantity of information to be verified. Faculty can assist this process by ensuring completeness of submitted forms and ensuring that the contact information for verification of credentials requested in the application is accurate and complete. Occasionally, the Office of Faculty Records may request additional information to assist with the verification process.
The Office of Faculty Records is available to answer any questions regarding completion of forms, necessary documentation and the overall process.