Thomas Jefferson UniversityJefferson School of Population Health

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Matriculation Requirements for On-site Students

Congratulations on your acceptance to Jefferson School of Population Health!  Before you start your classes, please review the requirements and information listed below.  If you have any questions about completing these requirements, please contact April Smith, the Admissions Coordinator at (215) 503-5305, or April.Smith@jefferson.edu.

You can use this form as a checklist to keep track of these items as you complete them.

** Please note that it is very important that you complete these requirements by the specified deadline. Failure to do so can result in cancellation of your class registrations (and therefore your ability to attend class) and loss of your ability to access the Banner Web Student System and on-line Pulse course information.

Requirements Date Due

1.  Log on to Jefferson email and the Blackboard Learn intranet

NOTE:  Your JeffMail account can be set up to forward to any email account that you wish by clicking on Options in the upper right corner of the screen and then selecting all options and forwarding under “mail” on the left hand side of the screen.  However, when corresponding regarding Jefferson business it is University policy that you must use your Jefferson email account.

For assistance, email bannerweb.admin@jefferson.edu or call 215-503-7600

Within one month of acceptance.

2. Complete the require Blackboard Learn Foundations Training The Blackboard Learn Foundations Training is a self-paced introduction to Blackboard Learn, our online course management system.  It utilizes learning modules and a “knowledge check” and takes about 2-3 hours to complete.

  • Log into Blackboard Learn and go to the Community tab
  • Select the JSPH Student Community
  • Go to the left-hand menu item: Training
  • Review the Foundations Training – Blackboard Learn materials
  • Go to the Certification Test (Knowledge Checks and Practice Exercises folder)
  • Complete the Certification Test with a 90% or higher
  • Complete the Practice Exercise

For assistance, email Jennifer Ravelli (Jennifer.ravelli@jefferson.edu)

As soon as you receive this letter.

3. Update your permanent mailing address if it is different from what was indicated on your application.

  • Use the Permanent Mailing Online Form to update your mailing address
  • If you move while you are enrolled in a Jefferson program, please be sure to update your mailing address.
Within one month of acceptance.

4.  Accept the offer of Admission

  • Go to http://pulse.jefferson.edu/ after you have accessed your Campus Key and password (as outlined above) and log onto Pulse.
  • Click the “Banner” tab in the upper left corner of the page
  • Choose “Banner Web Login” and access with Campus Key and password
  • Select “Student” link.
  • Select “Admission information” link.
  • Select “Pay Accept Deposit” link
  • Pay the $300 non-refundable enrollment deposit.

Please contact April.Smith@jefferson.edu if you will be declining our offer and indicate the reason for the decline.

Within one month of offer.

5.     Complete the health insurance requirement.

For information on the health insurance requirement and optional dental insurance, please visit: http://www.jefferson.edu/jchp/studentlife/health.cfm

For assistance, please contact the Office of Student Life (215) 503-8189.

One month prior to the first class.

6.    Submit Student Medical Records to University Health Services

Begin this process as soon as possible! It may take up to EIGHT WEEKS for this process to be completed.  Review the forms IMMEDIATELY to understand the requirements.

  • All forms must be COMPLETED 30 days prior to the first day of class. Please review the exact requirements with your doctor.
  • Non-compliant students will face financial penalties as well as restriction from online course content/grades and clinical activities.
    • If you are a CURRENT JEFFERSON EMPLOYEE, you must still contact UHS and update your records
  • Go to the Incoming Students web page on the University Health Service's site. Your program is in Tier 3.
  • Mail completed forms to:
    University Health Services
    833 Chestnut Street , Suite 205
    Philadelphia, PA 19107
  • Please do not send information in by facsimile (fax)

 Questions should be emailed to jeffuhs@jeffersonhospital.org.

At least one month prior to first class.

7. Complete the quiz for Federally Mandated HIPAA and Safety Training

The HIPAA Training and Safety Training requirement must be completed by the first day of class. You must successfully complete BOTH presentations and quizzes.  A hold will remain on your account until these requirements have been completed.  Holds for this requirement are MANUALLY removed by the Office of Student Life within two weeks of completion.

Follow these instructions to complete the requirement.

These presentations are made available in June for fall start and December for spring start.

Enroll in the Organization

  1. Open a new web browser window and access Blackboard Learn at https://jefferson.blackboard.com
  2. Enter your username (campus key) and password in the appropriate boxes. NOTE: If you do not know your campus key, you should select “Campus Key Lookup” from the Support Links on the left.
  3. Once you are logged in, select the “Community” tab at the top of the page.
  4. In the Organization Search box on the top left of the screen, type “Jefferson Schools HIPAA and Safety Training” and click Go.
  5. In the results section:
    1. Put your mouse over the Jefferson Schools HIPAA and Safety Training organization and a downward arrow will appear.
    2. Click on the arrow and then click on the link to “Enroll”.
    3. Then click “Submit” and then “OK”.  You should now be able to see the organization.

View Presentations and Take Quizzes

  1. Select “Presentations” from the menu on the left.
  2. Within the section titled “HIPAA Training Presentation” click on the link to “VIEW Presentation” and watch the presentation in its entirety. After you have finished viewing the presentation, you must take the quiz.
  3. From the menu on the left, select “Quizzes”, then click on the link for “HIPAA Training Quiz.”
  4. Follow the onscreen instructions to complete the quiz and then view your results.
  5. You must obtain a score of at least 80 out of 100 points in order to satisfy this matriculation requirement. If your score is less than 80 points, you should watch the presentation again and re-take the quiz.
  6. Return to the “Presentations” page.  Within the section titled “Safety Training Presentation” click on the link to “VIEW Presentation” and watch the presentation in its entirety. After you have finished viewing the presentation, you must take the quiz.
  7. From the menu on the left, select “Quizzes”, then click on the link for “Safety Training Quiz.”
  8. Follow the onscreen instructions to complete the quiz and then view your results.
  9. You must obtain a score of at least 80 out of 100 points in order to satisfy this matriculation requirement. If your score is less than 80 points, you should watch the presentation again and re-take the quiz.
  10. Once completed, you may log out of Pulse. You do NOT need to notify the Office of Student Life that you have completed the requirement. Your scores will be automatically sent to our office.
  11. The Office of Student Life will review your scores and record them if you have satisfactorily completed this requirement.

If you have any questions, please don’t hesitate to contact the Office of Student Life at StudentLife@jefferson.edu or 215-503-8189.

Prior to registration.

8. Contact your adviser (in person, by email or by phone) and determine which course(s) you will be taking.

  • This is important, because you will not be able to register for classes until you have consulted your advisor
  • Your advisor’s name and contact information is provided in the introductory letter sent to your home via US mail.

As soon as you receive this letter.

9. Register online for classes.  Remember you will not be able to register for classes until you have completed HIPPA and Safety Training!

  • Log into Pulse
  • Click on Banner tab at top of page
  • Click on Banner Tutorial
  • Click on Banner Web Demo for Students
  • Click on Student Services and Financial Aid
  • Click on Registration

Online registration is available approximately 8 weeks prior to the start of each term

During online registration.

10.     Pay your tuition and fees

Once you have registered for classes, you can pay your bill.

  • Log into Pulse
  • Click on Banner tab at top of page
  • Click on Student Account
  • Click on Statement and Payment History
  • Click on Account Summary
  • You may pay your bill by electronic check or credit card

For assistance please contact tuition svc tuition.svc@jefferson.edu.

Prior to the first day of class.
11.  Confirm Attendance at Orientation
  • The Orientation schedule accompanies this correspondence
  • Attendance is required.  Please email us at JSPH@jefferson.edu and let us know that you will attend the Orientation

By the week before.

University Offices

Admissions

If you have any questions about completing these requirements, please call the JSPH Admissions Coordinator at (215) 503-5305.

Financial Aid

Information is available via the Finacial Aid web site, or (215) 955-2867.

Housing

Information is available at www.jefferson.edu/housing/ or 215-955-8913.

Special Learning Accommodations

If you require special learning accommodations, please contact the JSPH Associate Dean for Academic and Student Affairs at Caroline.Golab@jefferson.edu, or (215) 503-8468, as early as possible, but before the first day of class.

International Students

Please contact Eugenia Kim, International Student and Scholar Advisor, at Eugenia.Kim@jefferson.edu, or at (215) 503-4023.