Thomas Jefferson University

Consultative Services

Supportive services for preparing grant applications such as grant mentoring and editing.

Grant Editing Services

The Provost’s Office provides Jefferson faculty members with Grant Editorial Services that can improve the quality of their grant submissions. For input on the science components of a grant please see the “Internal Grant Mentoring Program” below. Applications will be edited on a “first come, first serve” basis. For full editorial services to be provided grants should be submitted at least 2 weeks before the internal submission deadline. To contact the Grants Editorial office please call (215) 503-5284 or (215) 503-5280.

Editorial grant review includes attention to the following details:

Language and grammar

• Correct errors of grammar and punctuation

• Ensure proper sentence structure (syntax) and appropriate word choice

Attention to detail

• Correct formatting errors (e.g., spacing, font)

• Correct spelling and typographical errors

Consistency in terminology and style

• Ensure strict attention to specific subject-area conventions

• Ensure the proper use of abbreviations, capitalization, and subject headings


• Identify inconsistencies in text

• Suggest changes for unclear sections and/or the need for substantial revisions

Overall organization, transition, and logical flow

• Ensure that sentences and paragraphs logically lead into one another and that the text forms a coherent “whole”

• Ensure that paragraphs are organized appropriately

• Suggestions for re-organization of the text

• Suggestions that may help make a grant an easier read for reviewers

Internal Grant Mentoring Program

The Jefferson Committee on Research (JCOR) has developed a process whereby Jefferson faculty members can have their NIH grant application (R01, R21, R03, etc.) undergo a “mock” review process prior to its submission to the NIH.  The reviews are performed by senior scientists from within Jefferson.  The purpose is to optimize the application that is submitted to the NIH by providing applicants with feedback with respect to copyediting and document formatting, strategy, and substantive science issues.  This Program will be available to those who can submit their grant application at least four weeks prior to the NIH submission deadline.  The program recognizes that grants submitted to the internal review process may not be highly polished, but should be sufficiently complete to permit helpful feedback. A two- step process is suggested whereby:

  1. A preliminary draft of the Project Description, Specific Aims, and Significance/Innovation is submitted eight weeks prior to the submission deadline, and; 
  2. A more polished and complete version of the grant, including Biosketches and Budget, is submitted four weeks prior to the submission deadline.

In addition, the program also offers planning and development support for grants in the early stages of development, based on the belief that long term planning for grants will lead to optimal employment of resources, both physical and intellectual, and will help identify grant goals that are of sufficient impact to merit funding.

Drs. Sue Menko and Raymond Penn co-direct the program, which is administered by the Provost’s Grant Editing Department. To take advantage of this opportunity, please contact us at

To guide us in providing you with optimal feedback on your grant, please download and complete the application form for the Internal Grant Mentoring Program  here.  


Via the Division of Biostatistics in SKMC's Department of Pharmacology, who offers advice on study design or analysis direction, or guidance on appropriate analytic methods, the division offers courtesy consultations to Jefferson researchers.  

More extensive consultations such as study design, protocol development, and data analysis is provided on a time-available basis. Learn more on thier site.