Pre-Matriculation Requirements for Accepted Students - Jefferson College of Pharmacy
Congratulations on your acceptance to Jefferson!
Please review the requirements and information listed below before you start your classes. Failure to complete the prerequisite requirements will result in denied access to Blackboard/Banner on the first day of class. If you have any questions about completing these requirements, please contact the Admissions Office at 215-503-8890.
Please use the following information as a checklist to keep track of your requirements as you complete them. We’ve arranged the following tasks by when they require completion in order to ensure you get everything completed on time.
You need to:
CONFIRM YOUR ENROLLMENT
Due Date: Listed on acceptance letter
To confirm your enrollment please follow the steps outlined below.
You will receive 2 emails from TJU.Admissions@jefferson.edu within 24 hours of your acceptance. The first will contain your Banner ID and log-in instructions. The second will be your PIN.
- Once you received your login information go to: https://banner.jefferson.edu/pls/tju/bwskalog.P_DispLoginNon
- Enter your Banner ID and PIN
- Select the link: Confirm Your Enrollment and follow the instructions
- Return your technical standards sign-off and prerequisite agreement (if listed in your acceptance letter) via the instructions in your original acceptance email
- Part of confirming your enrollment is ensuring the University has the necessary information for you to receive Financial Aid, complete the pre-matriculation process and receive your campus key which is needed to access campus technology. If you are missing this information, please click on the “Submit Your Missing Information” link and follow the instructions.
- If you do not have a Social Security number, please contact the Admissions Office at email@example.com or 215-503-8890.
Due Date: 1st Day of Classes
Students who received a prerequisite agreement in their acceptance letter must complete this requirement. If an agreement form was not included in the acceptance letter, this requirement is waived.
- Submission of your enrollment deposit confirms you have read and understand your prerequisite agreement.
- Complete all of the prerequisite credits/requirements prior to enrollment.
UPDATE YOUR CONTACT INFORMATION
Due Date: August 1
Per University policy, ALL students must update their HOME and LOCAL ADDRESSES, as well as EMERGENCY CONTACT information every semester for which they are registered.
To do so, log on to Banner Web and click on the Personal Information link.
CHECK YOUR JEFFERSON EMAIL
Once you confirm your enrollment, the Academic Service Offices, including Financial Aid, will communicate with you via your Jefferson email address. Check your email with regularity at https://jeffmail.jefferson.edu.
SUBMIT MEDICAL RECORDS
Start Date: January 1
Due Date: Submissions of Medical Records by July 1
Confirmation of "Compliance" due by August 1
Before beginning the process to submit your medical records, please read the student cover letter from Dr. Ellen O’Connor, Medical Director of University Health Services, located on the University Health Services (UHS) website.
Step 1. Pharmacy students MUST provide documentation to fulfill Category B. Requirements and the physical evaluation form for pharmacy students may be found on the University Health Services (UHS) website.
If you are a current Jefferson Employee, you must visit UHS and update your records.
Questions may be addressed by phone to UHS at (215)955-6835 or by email to JeffUHS@jefferson.edu.
Step 2. ALL documents and information must be uploaded into Complio [a system powered by American DataBank (ADB)]. Directions for establishing an account are located on the University Health Services (UHS) website.
- Please note that you MUST use your Jefferson email and all updates to your file must be uploaded into Complio.
- ADB and UHS will review the forms, and students will receive correspondence regarding outstanding or insufficient requirements.
It’s the student’s responsibility to verify that the forms have been reviewed and approved.
- If the forms have been accepted and are considered complete, the ADB Complio System reads “School Approved.”
- Jefferson College of Pharmacy students should submit all documents requested in Category B by July 1. This will allow UHS time to process and communicate next steps, allowing you time to complete this requirement by the first day of class.
Step 3. Status Updates – Students are responsible to routinely check for communication from Complio / UHS regarding compliance status. Completion is achieved when your status reads “COMPLIANT or School Approved.”
SUBMIT A PENNSYLVANIA CHILD ABUSE CLEARANCE
Start Date: May 1
Due Date: July 1
This requirement has a 1 year expiration and MUST be valid through May 2019. Therefore this requirement should not be started prior to May 1.
Click here to access the Pennsylvania Child Abuse Clearance online application. Complete only the Child Abuse Clearance, not the PA State Police Criminal Record Check.
Completion of this requirement occurs when the report indicates “No Record Exists" and an official document is received by Thomas Jefferson University. When you receive the report, forward the PDF to TJU.Admissions@jefferson.edu.
Students are encouraged to retain the original copy of the certificate in a location they may readily access. Experiential training sites frequently ask for this verification when starting a rotation.
SUBMIT A CRIMINAL BACKGROUND CHECK
Start Date: January 1
Due Date: July 1
This requirement has a 1 year expiration and MUST be valid through 2019. Therefore this requirement should not be started prior to January 1.
- Criminal Background checks for Jefferson College of Pharmacy are completed via Certiphi. You will receive an email from Certiphi with the appropriate link to complete the Criminal Background Check after your initial offer of acceptance from Jefferson College of Pharmacy.
- Once completed, Certiphi will notify Jefferson College of Pharmacy with the results of your Criminal Background Check.
- Students should save a copy of the report as a PDF and retain in a readily accessible location. Experiential sites may request review of the report when starting a rotation.
SUBMIT PROOF OF HEALTH INSURANCE
Start Date: July 1
Due Date: August 1
- All matriculated students must maintain health insurance (Dental insurance is optional).
- Student needs to complete the process online at firststudent.com.
- Instructions to complete the process are available at: http://www.jefferson.edu/university/student-life-engagement/health-dental-insurance/enrollment-waiver.html
PAY TUITION AND FEES
Due Date: By first day of class
SUBMIT HIPAA & SAFETY TRAINING REQUIREMENTS
Start Date: June 1
Due Date: July 1
Date: July 10
The event is scheduled to run from 8 a.m. to 4:30 p.m. and will occur on the Thomas Jefferson University Campus in the Hamilton Building, Connelly Auditorium.
You’ll receive an Orientation packet approximately one month prior to your scheduled date.
Attendance is mandatory, so don’t forget to register!
ATTEND WELCOME DAY
Welcome Day is where you learn the policies, procedures, and standards of Jefferson College of Pharmacy program, is a required component to starting your education at Jefferson.
The event requires full attendance and will take place on the Thomas Jefferson University campus.
SUBMIT FINAL TRANSCRIPTS
Spring course transcripts are due June 1.
Summer course transcripts are due no later than 3 weeks after course completion.
At the completion of all outstanding prerequisites, have an official transcript mailed to:
Office of Admissions
130 South 9th Street, Suite 100
Philadelphia, PA 19107
You may also send official electronic transcripts via email to TJU.Admissions@jefferson.edu.