Thomas Jefferson University

Chart of Accounts

  • Operational Notes & Procedures
  • Ensuring Success Tidbits
  • Resources

Operational Notes & Procedures

The Chart of Accounts provides for comprehensive financial analysis and reporting.

Structure uses "chartfields" to record financial transactions:

  • AP business unit (3 digit) - represents legal entity
  • GL business unit (3 digit) - represents company or organizational unit
  • Department (5 digit) - represents area using the dollars
  • Account (4 digit) - represents what the dollars are used for
  • Product (6 digit) - optional-represents further delineation of where the dollars come from such as endowment fund, sponsored project, gift fund, special purpose fund

Requests for a new University or JUP department, product or account must be approved by your divisional financial officer and should be forwarded to the Director of Accounting:  

  • New department/product
  • Department name
  • Home department
  • Timekeeper name
  • Timekeeper location
  • Timekeeper extension
  • New account
  • Account name
  • Account purpose
  • Business unit and department related to account/product
  • Manager ID (9 digit employee number) for department/product

Ensuring Success Tidbits

Use valid chartfield combination on transactions:


Jefferson Policies and Procedures, accessible via Canvas (fournd in left navigation, after logging in).

  • #103.16 Special Purpose Fund Accounts
  • #102.11 The Jefferson Foundation Gift Acceptance Policies
  • #103.27 Endowment Spending Policy