Thomas Jefferson University

Payroll & Timekeeping Administration

Operational Notes & Procedures

  • Paychecks and direct deposit advices are issued biweekly on Thursday for the preceding two week pay period
  • Time is collected and recorded in the Kronos Time and Attendance system
  • IRS form W-2, Tax and Wage Statement is mailed in January for the preceding calendar year
  • Travel and Expense Reimbursements  will be reflected in paychecks and direct deposit advices

Ensuring Success Tidbits

  • Account for staff productive and unproductive time
  • Encourage staff to maintain their payroll information using Employee Self-Service


  • Jefferson Policies and Procedures, accessible via Pulse (left navigation, after logging in)
    • #200.18 Jefferson’s Electronic Time and Attendance System
    • #200.xx for other topics related to employee time recording

       Pay Schedule