Thomas Jefferson University

Travel & Expense Reimbursement

Operational Notes & Procedures

  • Reimbursement will be reflected in an employee’s paycheck or direct deposit advice.
  • Completed reimbursement requests received in Accounts Payable, by 5 p.m. on Wednesday of a pay week, will be included in the paycheck issued two weeks thereafter.
  • Jefferson uses the IRS Mileage Rate in effect for the reimbursement period.  This rate should be used on all reimbursement requests unless otherwise specified in sponsored agreement.

Ensuring Success Tidbits

  • Obtain and retain receipts
  • Complete reimbursement request as soon as possible after incurring expenses
  • Select correct form for your employer
  • Obtain required signatures
  • Attach all supporting documentation

Resources

Travel & Expense Reimbursement Forms