Thomas Jefferson University

HIPAA Training &
Safety Training

New Students

The HIPAA Training and Safety Training requirement must be completed by noon on the business day prior to the first day of class.  You must successfully complete the corresponding presentations and quizzes for both HIPAA Training AND Safety Training before the hold will be removed from your account.*  Holds for this requirement are MANUALLY removed by the Office of Student Life and Engagement within two weeks of completion, beginning with the posted access date for each semester.

*Students in the Jefferson College of Population Health who are in an academic program that only requires HIPAA Training will have the hold removed after successful completion of the HIPAA presentation and quiz. 

FOR NEW STUDENTS, THE REQUIREMENT WILL BE AVAILABLE TO ACCESS AS INDICATED BELOW.

Pre-Fall & Summer Start Students – April 1st

Fall Start Students –
June 15th

Spring Start Students –
December 1st

Instructions

Follow these instructions to complete the requirement.

Part One (Enroll in the Organization)

  1. Open a new web browser window to access Blackboard Learn.
  2. Enter your username (campus key) and password in the appropriate boxes.
    1. NOTE: If you do not know your campus key, you should select “Campus Key Lookup” from the Support Links on the left.
  3. Once you are logged in, select the “Community” tab at the top of the page.
  4. In the Organization Search box on the top left of the screen, type “Jefferson Students HIPAA and Safety Training” and click Go (please ensure you type “HIPAA” with two A’s NOT two P’s)
  5. In the results section,
    1. Put your mouse over the Jefferson Students HIPAA and Safety Training organization and you will see a downward arrow appear.
    2. Click on the arrow and then click on the link to “Enroll”.
    3. Then click “Submit” and then “OK”.  You should now be able to see the organization.

Part Two (View Presentations and Take Quizzes)

  1. From the menu on the left, select “Presentations”.
  2. Within the section titled “HIPAA Training Presentation” click on the gray arrow next to the "VIEW Presentation” link. Click "OPEN" to view the HIPAA Training presentation. Scroll through the presentation, reading the information on each of the slides. After you have finished viewing the presentation, you must then take the quiz.
  3. From the menu on the left, select “Quizzes”, then click on the link for “HIPAA Training Quiz.”
  4. Follow the onscreen instructions to complete the quiz and then view your results.
  5. You must obtain a score of at least 80 out of 100 points in order to satisfy this matriculation requirement. If your score is less than 80 points, you should watch the presentation again and re-take the quiz.
  6. Return to the “Presentations” page.  Within the section titled “Safety Training Presentation”, click on the gray arrow next to the "VIEW Presentation” link. Click "OPEN" to view the Safety Training presentation. Scroll through the presentation, reading the information on each of the slides. After you have finished viewing the presentation, you must then take the quiz.
  7. From the menu on the left, select “Quizzes”, then click on the link for “Safety Training Quiz.”
  8. Follow the onscreen instructions to complete the quiz and then view your results.
  9. You must obtain a score of at least 80 out of 100 points in order to satisfy this matriculation requirement. If your score is less than 80 points, you should watch the presentation again and re-take the quiz.
  10. Once completed, you may log out of Blackboard Learn. You do NOT need to notify the Office of Student Life and Engagement that you have completed the requirement. Your scores will be automatically sent to our office.
  11. The Office of Student Life and Engagement will review your scores and record if you have satisfactorily completed this requirement.

If you have any questions, please don’t hesitate to contact the Office of Student Life and Engagement at StudentLife@jefferson.edu or (215) 503-7743.

 

NOTE: Please do NOT attempt to complete your HIPAA and Safety Training using information for students with a different start term as it will NOT count towards satisfying the requirement.  The HIPAA and Safety Training will be housed in CANVAS for students that are starting in the fall term.

Your HIPAA and Safety Training pre-matriculation requirement will be completed through an online course in Canvas.  There is one module that must be completed for HIPAA Training and three modules that must be completed for Safety Training.

To access the online HIPAA and Safety Training course, please follow the instructions below. 

Part One – Self-Enrollment

1. Click on this link to request to be added to the Jefferson Students HIPAA and Safety Training course - https://jeffline.jefferson.edu/education/programs/jshst/

2. You will then enter your login information (Jefferson campus key and password).

NOTE: Campus keys are in the format of abc123. You must have already been issued your Jefferson campus key in order to access the online orientation.  If you do not know your campus key, you can contact Information Services & Technology at 215-503-7600 and they will be able to assist.

3. After entering your login information, you will receive a confirmation message at the top of your screen, stating “Thank you for registering. Enrollments are sent to Canvas on an hourly basis.”

4. Your enrollment request will be processed automatically by the system.  Please note the following timelines.

a. If you already have a Canvas account, you should be enrolled in the Jefferson Students HIPAA and Safety Training within a few hours.  However, in some instances it may take longer.

b. If you do NOT already have a Canvas account, one will be created for you automatically during the daily account creation batch process each morning.  In this instance, you may need to wait up to 24 hours before you will be enrolled in the Jefferson Students HIPAA and Safety Training.

Please be patient as your enrollment request is processed.  It is an automated process run through institutional systems external to our office.  Please only contact our office if you have followed all of the above steps and still not received access after 24 hours.

 

Part Two – Complete the Jefferson Students HIPAA and Safety Training Course

1. Once you have been enrolled in the Jefferson Students Online University Orientation course, you will go to Canvas (https://canvas.jefferson.edu).

2. Next click on “Campus Key Login” and then enter your Jefferson campus key and password.

3. Once you are logged in, you will see your Canvas “Dashboard” which will display any courses you are enrolled in.

4. Click on the “Jefferson Students HIPAA and Safety Training (JSHST)” course.  This will take you to the home page of the course, from which you should read the information and then begin to progress through each module.  All components of the course must be completed in order to satisfy your HIPAA and Safety Training pre-matriculation requirement.

If you have any questions, please don’t hesitate to contact the Office of Student Life and Engagement at StudentLife@jefferson.edu or (215) 503-7743.

The deadline has passed to complete the training through the instructions previously provided.  If you did not yet satisfy your requirement, please contact the Office of Student Life and Engagement at StudentLife@jefferson.edu or 215-503-7743. Please provide your full name, campus key, and anticipated program graduation year (e.g. JCP 2021).