Thomas Jefferson University

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Satisfactory Academic Progress

Jefferson School of Health Professions,
Jefferson School of Nursing,
Jefferson School of Pharmacy, &
Jefferson School of Population Health

In order to receive payment for any Title IV Financial Aid Program, students must maintain satisfactory progress in their chosen program of study. If a student transfers to another program of study at the University, academic work in the prior program may be considered in determining satisfactory progress.  Students receiving aid for the first time must have been making satisfactory progress prior to receiving Title IV aid.  Students are considered to be maintaining satisfactory progress in their program of study if they successfully complete 70 percent of the credits attempted while receiving Title IV Funds.  The Satisfactory Academic Progress Policy will be applied at the end of each academic term. 

Students who do not demonstrate satisfactory progress are not eligible to receive further Title IV Funds until they have re-established satisfactory progress. To re-establish satisfactory progress, students must successfully complete, without receiving Title IV Funds, at least 70 percent of the attempted credits which fulfill degree requirements during one academic term. When satisfactory progress is re-established, the Satisfactory Progress Policy will again be applied at the end of the semester.

Application of the policy will continue until students complete or terminate their education. Students who are placed on academic probation are permitted to continue on aid as long as they are making progress in accordance with School regulations.

Students are required to complete their course of study in no more than 150% of the standard time frame required by the academic program. An extension may be granted by the Office of Financial Aid in the event of extenuating circumstances. The death of a family member or documented medical illness is examples of unusual and extenuating circumstances. Students who are asked to withdraw from a major but who are permitted to remain in the School taking nonprofessional required courses and/or professional courses in the major with permission of the School may not continue on financial aid. If students feel that they are not fairly judged or have extenuating circumstances, they may request a review of their individual circumstances by the Director of Financial Aid. In the event that students are not satisfied with a decision made by the Director, they may appeal to the School Dean or his/her designee. A subsequent appeal may be made to the Senior Vice President for Academic Affairs, who will render the final decision. In the event of highly unusual or extenuating circumstances which result in the student not maintaining satisfactory progress, the Director of Financial Aid may waive or adjust the Satisfactory Academic Progress Policy on an individual basis. The death of a family member or documented medical illness is examples of unusual and extenuating circumstances.

Definitions

Title IV Programs: Federal Pell Grants, Federal Supplemental Educational Opportunity Grants, Federal Perkins Loans, Federal Work Study, Federal Direct Loan Programs.

Title IV Funds: Any payment originating from the Federal Title IV Financial Aid Programs.

Credits Attempted: A credit will be considered attempted only for those courses in which a student is enrolled and which fulfill degree requirements. Withdrawal from classes or the School after the specified drop/add period does not exclude those credits from being considered as attempted. Required courses that are repeated will not be aided, but these credits will be considered in calculation of credits attempted for satisfactory progress. Non-credit, remedial courses or challenge examinations are not aided and are not considered as credits attempted. Temporary letter grades such as I, IP or NR will be considered at the time the final grade is received. These credits will be evaluated with the other credits the student attempted during the academic term the course was originally intended to be completed.

Successful Completion: A credit will be considered successfully completed if the student receives a letter grade of A+, A, A-, B+, B, B-, C+, C, C -, D+, D, D-, or P.  A credit for which a student receives the grade W, WP, WF, F, NC or N will not be considered successfully completed. Graduate students must maintain a minimum Grade Point Average of 3.00.

For Students Enrolled in JSP: A credit will be considered successfully completed if the student receives a letter grade of A+, A, A-, B+, B, B-, C+, C, C -, D+, D, D-, H, P, or LP.  A credit for which a student receives the grade W, WP, WF, F, NC or N will not be considered successfully completed. Graduate students must maintain a minimum Grade Point Average of 3.00.

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Jefferson Graduate School of Biomedical Sciences

In order for a student to receive payment for any federally funded, Title IV Financial Aid Program, students must maintain satisfactory progress in their chosen program of study. If a student transfers to another program of study in the Graduate School, academic work in the prior program will be considered in determining satisfactory progress.

Students receiving aid for the first time must have been making satisfactory progress prior to receiving Title IV aid.

The University Office of Financial Aid will follow the Graduate School’s academic policy for Satisfactory Academic Progress and probation. In order to be considered making satisfactory academic progress, the student is required to maintain a cumulative grade point average of no less than a 3.0. A student whose grade point average falls below a 3.0 will be placed on academic probation. The student’s cumulative grade point average will be determined by the University Registrar. Students on academic probation have two (2) semesters to make up the deficiency. The Summer Semester is excluded from consideration in this context.

During the two (2) semester probation period, the student and the student’s graduate program advisor need to present a plan by which the student will be able to achieve a grade point average of 3.0 by the end of the two semester probation period. The University Office of Financial Aid will consider this plan as a measure of the student’s ability to progress to a 3.0 within the specified time period. If a plan is not prepared or a 3.0 is judged not to be attainable within the two semester time period, the University Office of Financial Aid will determine the student to be ineligible for Title IV federal aid consideration.

If at the end of the two semester period in which the student was on academic probation, the student does not achieve a 3.0 cumulative grade point average, the University Office of Financial Aid will determine the student to be ineligible for Title IV federal financial aid for the following Fall or Spring semester.

In addition to the grade point average condition described above, a student must successfully complete 70 percent of the credits attempted while receiving Title IV funds to be considered as maintaining satisfactory progress in their program of study.

The University Office of Financial Aid understands that during any period of time, a student may still be enrolled at the Graduate School, but under conditions described above, the student may not be determined to be eligible for Title IV federal financial aid.

A Doctoral student is required to complete his/her course of study within seven (7) years of the date of matriculation in the Graduate School. A Master of Science student will have four years and one semester (4.5 years) to complete his/her course of study after the date of his/her date of matriculation.

This policy will apply to each matriculated student according to degree, regardless of full-time or part-time status for any or all semesters.

The University Office of Financial Aid will review the Satisfactory Academic Progress of its students who received Title IV federal funds once each academic year at the end of the Spring Semester. For those students who do not demonstrate satisfactory academic progress, review of their academic status will occur at the end of the first semester in which they did not qualify for Title IV federal financial aid.

Students who believe that they have not been judged fairly or have extenuating circumstances may request a review of their individual circumstances with the University Office of Financial Aid. In the event that a student is not satisfied with a decision made by the University Office of Financial Aid, he/she may appeal directly to the University Director of Financial Aid. A subsequent appeal may be made to the Dean of the Graduate School, who will render the final decision.

In the event of highly unusual or extenuating circumstances which result in the student not maintaining satisfactory progress, the University Office of Financial Aid may waive or adjust the Satisfactory Progress Policy on an individual basis. The death of a family member or documented medical illness are examples of unusual and extenuating circumstances.

Students who do not demonstrate satisfactory academic progress are not eligible to receive further Title IV federal funding until they have re-established satisfactory progress. To re-establish satisfactory academic progress, a student must successfully achieve at least a 3.0 cumulative grade point average. Determination of re-establishment will occur at the end of the semester in which the student did not receive Title IV federal funding.

Definitions

Academic Year: For the purpose of Title IV aid, a period of at least thirty weeks of instructional time which a graduate student is expected to complete at least 5 credits (halftime credit level) each scheduled semester.

The scheduled academic year, as published by the Jefferson Graduate School of Biomedical Sciences, begins and ends at approximately the same time each year according to an established schedule:

Fall Semester September: 1st/2nd week through December: 2nd/3rd week

Spring Semester January: 1st/2nd week through June: 1st/2nd week

Summer Semester June: 2nd/3rd week through August: 4th week

Title IV Programs: These federal financial aid programs include the Federal Perkins Loan.

Title VII programs: These federal financial aid programs include the Federal Nursing Student Loan.

Credits Attempted: Credits will be considered attempted only for those courses in which a student is enrolled and which fulfill degree requirements. Withdrawal from classes after the specified drop/add period does not exclude those credits from being considered as attempted. Required courses that are repeated will not be considered for aid eligibility, but these credits will be considered in calculation of credits attempted for satisfactory progress. Non-credit, remedial courses or challenge examinations are not considered for aid eligibility and are not considered as credits attempted.

Temporary letter grades such as I (Incomplete) will be considered at the time the final grade is received. These credits will be evaluated with the other credits the student attempted during the academic term in which the course was originally intended to be completed.

Successful Completion: Credits will be considered as successfully completed if the student receives a letter grade of A, B, C, or S (Satisfactory/passing). Credits which the student receives the grade of W, F, U (Unsatisfactory/failing) will not be considered successfully completed.

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Jefferson Medical College

For the purpose of student eligibility for financial assistance under the programs governed by Title IV of the Higher Education Act of 1965 as amended, Jefferson Medical College has established the following standards for measuring whether a student, who is otherwise eligible to receive Title IV funds, is maintaining satisfactory academic progress. These standards apply to all students enrolled in Jefferson Medical College.

1. Grades

A student must complete all required courses and the required number of electives with a passing grade. Minimum passing grades for the different segments of the curriculum are defined in the College Catalog.

2. Maximum Time Frame

  1. The student must complete the medical curriculum, as a full-time student, in a maximum of six (6) years, exclusive of approved leaves of absence. Students who are enrolled in the combined MD/PhD program are expected to complete the medical school curriculum in six (6) years, exclusive of approved leaves of absence, and the time devoted to the graduate program.
  2. The student’s progress is to be measured in one year (12 months) increments. By the end of the first year the student must have successfully completed one-sixth of the course work required for graduation. In each subsequent year, an additional one-sixth of the course work must be satisfactorily completed.

3. Special Policies in Regard to Course Incompletes, Withdrawals, and Repetitions

The Committee on Student Promotion evaluates the academic performance of each student and determines promotion, probation, and academic dismissal and determines, on an individual basis, a plan for students with academic deficiencies. Due to the nature of the curriculum, this plan may require a student who has had academic difficulty at a certain point to repeat an entire year. In such a case, the student is considered to be making satisfactory academic progress during the repeated period.

4. Notification

The University Office of Student Financial Aid will notify, in writing, any student receiving financial assistance who does not meet the requirements for satisfactory progress and is not eligible to receive Title IV funds.

5. Appeal Procedures

If a student is determined not to be making satisfactory academic progress, resulting in ineligibility for financial assistance under the Title IV programs, the student may appeal to the University Office of Student Financial Aid.

6. Reinstatement

After termination from aid, a student may be considered for Title IV aid at the beginning of the next academic year.

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