Thomas Jefferson UniversityJefferson Graduate School of Biomedical Sciences

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PhD Program Studies

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Submit your Acknowledgement Card to the Office of Admissions or e-mail your response directly to the Director of Admissions.

A typical lab rotation lasts 8 weeks and incoming PhD candidates can take advantage of the summer to start their first rotation. If you are interested in pursuing this, please contact your Program Director and Dr. Gerald Grunwald, Senior Associate Dean.

All of our accepted PhD students will receive a stipend as part of their fellowship package. The following information explains what you can expect from now until your matriculation into JGSBS.

Students starting in the Fall term:
Students will receive a Fellowship Award Letter and paperwork related to their stipend in July/August. The forms that you will need to fill out and return are the award letter and the W-9 form.

Students starting a Summer Rotation
If you will be doing summer rotation, you need to let us know the official start date that has been agreed upon by you, your program director and the PI of the host lab.

The Fellowship Award Letter and paperwork will be sent to you earlier to coincide with your arrival on campus.

International Students
International students (attending JGSBS on a student visa) will not receive the Fellowship Award Letter in the mail.

When you arrive on campus you will report to the financial analyst for JCGS, Theresa Leib in Jefferson Alumni Hall, Room M63 as well as the Office of International Affairs (OIA).

Email from the Office of Financial Aid
All accepted students at Jefferson receive correspondence from the university financial aid office with information on applying for financial aid.

As a PhD student, you are not required to take any action unless you wish to apply for financial aid above and beyond your fellowship package.

If you have additional questions you can contact Theresa Leib, Financial Analyst for JGSBS at or (215) 503-0150.


Pulse is the official University web portal, providing access to JeffMail, Banner and JEFFLINE
(the library). There is an online tutorial to help you use Pulse.

The Campus Key is your personal identifier that allows access to information resources on campus. Find your Campus Key by logging onto Pulse, then click on the “Campus Key Lookup” under “Links” on the left hand side of the Pulse homepage.

Read the IS&T letter to incoming students for technical information you need to know.

When logging in to Pulse for the first time, your Campus Key password will be:

  • The user's first initial, last initial, and last 4 digits of your social security number
  • Example: Password for John Smith = js####

Login to BannerWeb – Use your Campus Key and Campus Password.

BannerWeb Tutorial – This will show you, step-by-step, how to register online for classes. You can also print the BannerWeb Instructions.

Go to the Students Services web page on the University Health Service's Web site.

Submit Student Medical Records to University Health Services 30 days before the first day of class.

Begin this process as soon as possible. It may take up to EIGHT WEEKS for this process to be completed.

  • This is a very time intensive process. Review the forms IMMEDIATELY to understand the requirements.
  • All forms must be COMPLETE 30 days prior to the first day of class. Please review with your doctor the exact requirements.
  • Non-compliant students will face financial penalties as well as restriction from online course content/grades and clinical activities.
  • If you are a CURRENT JEFFERSON EMPLOYEE, you must still visit UHS and update your records.
  • Go to the Student Services web page on the University Health Service's site. Your program is in Tier 3.
  • Read and print the appropriate forms to understand the requirements.
  • Questions may be addressed by the UHS staff at
    (215) 503-9530 or by emailing to
  • All pre-matriculation health forms and documentation must be submitted through the American Data Bank tracking system. Please register for an account using your e-mail address. There is a $25 annual subscription fee that can be paid by credit card on the company's website.

Thomas Jefferson University requires that all matriculated students have adequate and acceptable health insurance and that they complete the enrollment/waiver process for each academic year.

For more information on student insurance please visit the University Student Life webpage


The Department of Housing and Residential Services offers on-campus housing options for graduate students. Go to the Department's website to view housing options, rates, and more information for on-campus life at Jefferson. To apply for housing, complete the downloadable application.

If you applied for admission while in the process of completing your baccalaureate degree, you will need to submit your final, official transcript to the Office of Admissions.

If you have been admitted to a program, please visit the Office of International Affairs website for additional information.

The Graduate Student Association (GSA): The GSA is a great way for students to get involved at Jefferson and current members are also a great resource for newly admitted applicants.

Office of Student Life & Engagement: Visit the website to view the Student Organization directory as well as information on events and the university wellness center.

Living in Philadelphia: These sites will assist you in becoming acquainted with the city of Philadelphia as well as providing information on everything from night life to off-campus housing options.


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