Although often overlooked, thank-you notes are just as essential as any other part of the interview. Thank-you letters are an extra element of exposure during the interview process. Thank-you notes are most effective if written within 24-48 hours of the interview.

Should I email or send a note by mail?
Consider the time frame. If you know they will be making a decision about the next round of interviews in a few days, email is best, but if you won’t hear back for a month, you might consider sending a handwritten or typed note. Also, consider the formality of the organization – email is informal, while a mailed, typewritten note is more formal. There is no right or wrong answer; the most important thing is to write one!

TIPS:

• Write a separate note for each person you met with on your interview, and personalize when possible.
• If you feel insecure about how you answered a question, a thank-you note gives you the opportunity to articulate and/or clarify your response.
• Be future focused (e.g., “I look forward to hearing from you.”).

Your Street Address
City, State Zip

January 17, 20XX

Full name
Hiring Manager
Facility Name
Street Address
City, State Zip

Dear [enter full name]:

Express your appreciation. Individualize this letter; employers will sense if you are using a template for a thank-you letter.

Refer to something that was discussed during the interview. Reiterate your interest in the position/organization.

Thank them again for their time, and mention your interest in speaking with them again in the future. Here is a good place to provide any other information that wasn’t previously given, or to ask a question (for example, if you aren’t sure about the time frame for future interviews).

Sincerely,

[4 spaces if mailed or faxed, 2 spaces if emailed]
[Handwrite signature if mailing or faxing]

Your Typed Name [include for all formats – mailing, faxing, or emailing]