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Office of International Services

International Faculty & Staff Visiting Jefferson

Jefferson welcomes visiting international faculty and staff (Visitors) to exchange ideas, lecture, and advance global collaboration efforts. Jefferson Departments interested in hosting an International Visitor (Jefferson Hosting Department) should become familiar with the following information.

This information does not apply to individuals seeking an Observership, Research Experience, or visa sponsorship.

To support the health and safety of Jefferson patients and employees at the Center City Campus. All on-site visitors require a Jefferson-issued ID badge. Jefferson Hosting Departments must initiate and oversee the Visitor onboarding process and requirements.

Jefferson Hosting Departments should allow 45 days to complete immigration clearance, occupational health, and human resource requirements.

The following steps are required for onboarding an International Visitor:

  1. Jefferson Hosting Department submits a "Sponsorship Request" via the International Service Portal
  2. The Office of International Services and Export Control will review the Sponsorship Request
  3. If initial requirements are met, the Office of International Services will send an email to the Visitor with instructions on the onboarding process and copy the Hosting Department and Human Resources
  4. Visitor completes and submits Occupational Health & Human Resources requirements
  5. Occupational Health & Human Resources review submitted documentation
    • If all documentation is received and the Visitor meets all requirements, then Human Resources will:
      • Notify the International Visitor that they are cleared and provide instructions on obtaining an Identification Badge, and
      • Notify the hosting department
  6. The Hosting Department should contact the Visitor with the schedule and logistics for the experience
  7. The Visitor obtains Identification Badge and reports to the Hosting Department
  8. The Visitor uploads the I-94 document into the International Services Portal and views the recorded orientation videos of Jefferson and Philadelphia

In addition, to comply with international partnership agreements, international faculty & staff from Jefferson global partners require an “International Faculty & Staff Invitation Letter.” Hosting Departments should contact the Office of International Services at ois@jefferson.edu for instructions and obtain the required “International Faculty & Staff Invitation Letter” template.

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