Office of Student Engagement

Room Reservations

Our campus uses a reservation system called EMS which allows viewers to see rooms and their resources, check space availability, and submit space requests. Access EMS reservation system

For Faculty/Staff who rarely book spaces (Less than 10 times a semester):
Email your reservation requests to  Please make sure to include the following information with your request:

  1. Event name
  2. Type of event
  3. Date(s) and Time(s)
  4. Ideal Building(s) and Room Number(s)
  5. Anticipated Number of Attendees
  6. Department/Division Making the Reservation
  7. Primary Contact Name and Email Address

For Faculty/Staff who book spaces on a regular basis (More than 10 times a semester) or on behalf of a department/division:

Step One — Apply for an EMS Everyday User Account

  1. Go to EMS 
  2. In the upper right corner, where it says “Welcome Guest”, log in with your campus key and password.
  3. In the form that follows, select your designation (example Staff) from the "Employee Type" dropdown
  4. Make sure to indicate your correct EF group (example EF Student Engagement)
  5. Your application will then be put in a queue for us to approve

Step Two — EMS WebApp Basic User Instructions

  1. Go to EMS WebApp
  2. In the top right corner, where it says Guest, click on the icon and sign in with your campus key/password
  3. Click on “Create a Reservation” on the top left
  4. Click on “book now” next to East Falls Reservation
  5. Select your date and time and then you can search for available rooms (please note, this does not mean the reservation is approved)
  6. Click on the green “+” for the room(s) you would like to select
  7. Then click “Next Step”
  8. Put in the reservation details and your group should be auto-populated
  9. Click on submit
  10. Please allow 48 hours (business days) to process the reservation and send you a confirmation
Important Notes

*All academic program/class requests must go through the Registrar. 

**Requests for classroom spaces will not be approved until two weeks after the start of each semester.