Payroll & Timekeeping Administration
Operational Notes & Procedures
- Paychecks and direct deposit advices are issued biweekly on Thursday for the preceding two week pay period
- Time is collected and recorded in the Kronos Time and Attendance system
- IRS form W-2, Tax and Wage Statement is mailed in January for the preceding calendar year
- Travel and Expense Reimbursements will be reflected in paychecks and direct deposit advices
Ensuring Success Tidbits
- Account for staff productive and unproductive time
- Encourage staff to maintain their payroll information using Employee Self-Service
- Jefferson Policies and Procedures, accessible via Pulse (left navigation, after logging in)
- #200.18 Jefferson’s Electronic Time and Attendance System
- #200.xx for other topics related to employee time recording
- Kronos HelpLine, 215-503-8934
- Kronos Timekeeping Manual
The Labor Distribution system assists University clients to manage personnel activity. Upon running of the biweekly payroll, transactions are passed to the labor distribution system. At times it may be necessary to reallocate payroll charges via retroactive Personnel Action Forms (PAFs), Requests for Cost Transfer and mass transfers. These transactions are entered by the Controller's Office. On a biweekly basis, labor distribution activity interfaces to the PeopleSoft general ledger.
Upon obtaining access to the labor distribution system, you can view salary and fringe benefits activity for departments and/or products (special purpose accounts, gift accounts, sponsored projects), which you administer. In addition to reviewing payments for an account and/or an individual, you can determine if retroactive adjustments have been processed and perform 'what if' analyses.
Tutorial on how to use Labor Distribution.
Have a question on a retroactive payroll adjustment?
- Contact Payroll Office
- Contact Sponsored Programs Accounting Office if adjustment affects a sponsored agreement