Residential Facilities Policies
The Residential Facilities Policies apply to any Student that resides in any facility owned, operated, or leased by the University. This includes but is not limited to all University residence halls.
General Provisions of Residency
In accordance with Pennsylvania State Law, no individual under 21 years of age may possess or consume alcoholic beverages in or on University property. Individuals under 21 years of age who are found possessing or consuming alcohol in the building will be asked to dispose of the alcohol immediately and will be subject to disciplinary action. Residents 21 and over may possess and consume alcohol responsibly in residential rooms.
a. Alcohol possession or consumption is only permitted in spaces in which all Students and guests are over the age of 21. In individual rooms, alcohol can only be possessed or consumed by the resident who is over 21 and should be restricted to the area of space occupied and assigned to that student. Alcohol is not permitted to be present, consumed, or stored in common areas.
b. Alcohol consumption is not permitted in public areas of the residence halls regardless of the individual’s age. Residence Hall lounges, lobbies, and entryways are considered public areas. Additionally, a student room/apartment/townhouse with an open door is considered a public area.
c. Alcohol consumption is not permitted by anyone in an adjacent area to a residential facility including, but not limited to, balconies, parking lots, patios, loading docks, porches, lawns, etc.
d. Non-Residents are not permitted to bring alcohol into the building.
e. Residents, who are under 21 years of age, are not permitted to keep empty alcohol containers in their rooms at any time for any reason including decorative purposes.
f. Residents, who are under 21 years of age, are not permitted to have shot glasses in their rooms at any time for any reason including decorative purposes.
g. Drinking paraphernalia including, but not limited to, funnels and beer pong tables are not permitted. This list is not exhaustive.
h. Regardless of ownership or origin, any of the following items found in the residence halls will be confiscated and/or disposed of: alcoholic beverages found in the presence or possession of minors, kegs, beer balls, taps, home brewing kits, or other mechanisms used to dispense alcohol. Public Safety staff is authorized to confiscate and dispose of such items.
i. Drinking games including, but not limited to, beer pong, flip cup, and shots of any kind are not permitted. Simulated drinking games are also prohibited regardless of whether or not alcohol is used.
2. Art Projects/Painting/Shelf Paper
a. Students are expected to exercise extreme caution when completing art projects. Proper ventilation must be maintained, and floors, walls, and furniture must be protected. The use of spray paint or any aerosol spray in the residence halls is prohibited. In addition, painting University property is prohibited.
b. Only removable shelf paper is permitted on cabinet and closet shelving.
3. Common Areas-General Policies
a. The use of residence hall common areas is restricted to the building occupants, their guests/visitors, and University-affiliated groups and organizations that have reserved a space through the facility’s staff.
b. Groups that utilize common areas must be limited to the number of persons that can be accommodated by the common area’s maximum occupancy standard.
c. Common area furniture must remain in the assigned common area. A fee may be assessed if common area furniture needs to be moved back to its appropriate location. Residents are not permitted to possess common area furniture or other equipment that has been assigned to a common area in their assigned spaces. Students found in violation of this standard will face disciplinary action.
d. Common areas cannot be used for sales or solicitation.
e. Common areas should not be physically modified in any way without prior approval.
f. Due to health and safety concerns, students are expected to keep common areas, including common kitchens, reasonably clean and orderly for community use. All kitchen dishes, pots, and pans must be washed and stored immediately after use. Counters should be cleaned following use. Garbage should be disposed of properly and not flushed down sink drains. Continued failure to adhere to these standards could result in disciplinary action or loss of access.
g. Residents are not permitted to sleep in the common areas of residential facilities.
h. The lounges are open for general resident use, 24 hours per day.
4. Common Area-Reservations and Event Policies
a. The Residence Director maintains and approves all reservations for the use of common area space in the residence halls. Reservations should be made at least one week in advance of the event.
b. Departmental events will take priority over other events in the event of a scheduling conflict.
c. All visiting students, staff, and faculty will be asked to sign in and show proper identification at the security desk of each residence hall.
d. All nonresident groups are expected to adhere to the Student Handbook and Residential Facilities Policies.
e. Any costs resulting from use, including any damages, will be passed on to the responsible hosts.
f. ORL reserves the right to monitor the event and take any action necessary to ensure the security of the participants, residents, and facilities.
g. Publicity for the event must be limited to the residence halls and academic buildings of the University following the University Posting policy.
h. Non-University affiliated groups are not permitted to reserve common area space in the residence halls. Groups found violating this policy will not be permitted to use the space for future events and may be subject to disciplinary action.
5. Community Living Policies
In order for everyone to thrive in this environment, residence hall communities must be accepting and inclusive of all residents, as well as fully support the University's commitment to civility and respect. Upon the approval of ORL residents within a defined area (floor, building, etc.) can create policies that further the quality of the living experience for all its members (community standards agreements).
Community Developed Policies must:
a. Be congruent with current University and ORL policies and procedures.
b. Be agreed upon by all community members.
a. The possession and/or use of narcotics or drugs other than those medically prescribed, properly used, properly secured, and in the original container (hereafter: Drugs), is prohibited in the residence halls. Drugs and drug paraphernalia will be confiscated by Public Safety if found on University property.
7. Fire Safety
In order to protect the personal well-being and safety of the community, the Office of Residential Life strictly enforces all fire safety regulations. Violation of these regulations may result in a fine and immediate removal from the residence halls.
a. All residents must evacuate the building when a fire alarm sounds.
b. Any resident who fails to leave a residential facility whenever the fire alarm is engaged will be subject to disciplinary action, possible fines, and arrest. Additionally, in the cases of false alarms, the City of Philadelphia may fine any resident(s) found responsible for initiating a false fire alarm in excess of $500.
c. When responsible parties cannot be determined, residents of the residence area in which the false alarm or tampering took place may be subject to a collective fine. Arson Investigators will follow-up after all fires, even those deemed minor.
d. To ensure that the smoke detectors are appropriately used and serve the designed function, it is expected that students will not dismantle or otherwise tamper with them. Students may not hang items from the smoke detectors or sprinkler heads. It is prohibited to cover the smoke detectors or sprinkler heads with any type of cloth, cardboard, plastic, or other material, decorative or otherwise.
a) Smoke detectors are smoke sensitive; this includes burned popcorn, cigarette smoke, incense, vapor, etc. If the smoke detector in a room should sound, residents should immediately contact Public Safety and/or a member of the Residential Life staff.
b) Students found responsible for misusing or tampering with smoke detectors will be assessed a fine and the cost of repair and/or replacement, in addition to being subject to disciplinary action. If a smoke detector in a student room has been tampered with, the room occupants(s), whether present at the time or not, will assume responsibility if no other individual is found to be responsible.
The University is required by law to conduct fire drills throughout the academic year. Students should be familiar with the building exits to be used in the event a fire alarm is sounded. Residents are not permitted to prop open fire exit doors. Residents must report a propped fire exit door to ORL staff (including resident assistants) or Public Safety.
Guest and Host Resident Responsibilities
a. Any person with a valid COVID vaccination card can be signed into a residence hall (on the East Falls Campus or Martin Hall on the Center City Campus) by a resident assigned to that building.
b. Guest must be accompanied by their host resident at ALL TIMES while in the residence halls.
c. Host residents will be responsible for their guest’s behavior while they are on campus.
- If a guest violates University policy the student may be subject to disciplinary action.
d. A guest can stay overnight in the residence halls following the Overnight Guest Policy.
e. Host residents and guests who have failed to adhere to policy guidelines will be considered in violation of the Guest Policy.
f. Guests, at the discretion of University staff, may be prohibited from entering any or all University residence halls.
g. Guests under 16 years of age must be accompanied by a parent/guardian at all times.
Signing In and Out of the Residence Halls
a. Each time a guest enters the residence halls, they must show a government issued ID and COVID vaccination card to the Residence Hall Monitor or Desk Clerk for the building.
b. A resident may only sign in one (1) guest (either Jefferson affiliated, or Non-Jefferson affiliated) at any given time.
c. Host residents will be required to meet their guest at front desk in order to sign the guest in.
d. Guests are only permitted in the residence halls while the host resident is present. This includes any individual rooms or common areas.
e. Host residents must accompany their guest to sign out of the residence hall at the front desk.
- Host residents failing to sign out their guests are subject to revocation of guest privileges and/or other disciplinary action.
Overnight Guests-East Falls Campus and Martin Hall
a. Host residents must have the permission of their roommate(s) in order to have an overnight guest.
b. Host residents are permitted to have one (1) overnight guest at a time.
c. Host residents may not have overnight guests for more than two (2) consecutive nights and in a seven (7) day period. An individual guest may spend no more than nine (9) nights per month within a residential facility.
d. The total number of overnight guests in a room may not exceed the capacity of that room.
e. No guest under 16 years of age is permitted to stay overnight (past midnight) in a residential facility.
f. The Office Residential Life reserves the right to limit the number and frequency of overnight guests.
9. Hall Sports
Sports activity or any other type of physical activity that causes disruption in the residential facilities is prohibited. Activities include, but are not limited to skateboarding, inline skating, bike riding, hoverboard usage, electric scooter usage, drone usage, water gun usage, ball and frisbee tossing, boxing, or wrestling. This list is not exhaustive.
10. ID Policy
Passing an ID to a friend or family member is a violation of the University Photo ID Policy. If a non-resident is found with a resident’s ID, the ID will be confiscated until the resident can retrieve it from Public Safety and the resident will face disciplinary action. Each resident is responsible for maintaining a secure environment in the residences.
a. The Office of Residential Life insists that all students exercise responsibility, thoughtfulness, and restraint in the production of noise of any kind: vocal, musical, recorded, or mechanical. Courtesy hours are in effect 24 hours a day in ALL university housing. Courtesy hours are those hours during which the noise level is not above what would be expected in a typical household residence. Courtesy hours also means showing courtesy for fellow residents by acknowledging requests made for sleep or study.
b. The University has also established Quiet Hours to ensure that residential students respect one another’s need for rest and quiet time. Quiet hours are Sunday through Thursday, 10 p.m. to 8 a.m., and Friday and Saturday from 1 a.m. to 10 a.m.
c. Residents are encouraged to speak with their neighbors or people on their floor first before calling for the Resident Assistant On-Duty or the ORL Office. Residents must comply with any request for reducing noise and volume. Noise must be limited to the confines of a resident’s room. Violation of Courtesy and Quiet Hours may subject a resident to disciplinary action.
a. The Office of Residential Life does not permit pets in the residence halls. Pets include, but are not limited to, animals, fish, birds, insects, reptiles, and/or lab specimens.
b. Students found with an animal in their room without prior approval through the University’s policy on Assistance Animals will be asked to remove the animal immediately. Failure to comply with this request may result in fines, disciplinary action, and removal from housing, along with the permanent removal of the animal by University Officials.
c. If the animal presents an immediate threat, Public Safety may be involved.
13. Postings and Bulletin Boards
a. All on-campus bulletin boards are for residential information notices. Signs or flyers must be approved and stamped by the Office of Residential Life and posted in the appropriate areas. Unauthorized postings will be removed and discarded.
b. Do not post items in the elevators, on glass, or on painted wall areas. All postings must uphold the University Posting Policy. The Office of Residential Life reserves the right to approve, deny and/or remove any posting that does not meet University requirements.
14. Prohibited Items
There are various items that are not appropriate for use in student rooms for safety reasons. Possession of one or more of these items can subject the occupant(s) of the room to a fine and possible disciplinary action. Students are prohibited from possessing, using any of the items listed below in the residence halls, including but not limited to:
a. Candles with wicks, lanterns, incense, oil/candle warmers, and/or open flames of any kind. However, Halogen or quartz light bulbs and lava lamps Mini lights (UL approved) are permitted.
b. Flammable decorations such as live evergreen trees (e.g., fir or pine trees) and streamers.
c. Items with a heating element such as hot plates, electric frying pans, grills, the George Foreman grill, irons, coffee makers, immersion coils, rice cookers, electric kettles, panini presses, popcorn poppers, and other similar cooking or heating devices. However, blenders and single-serve coffee makers with an automatic shut-off are permitted. In apartments, cooking devices with an automatic shutoff are permitted only in the kitchen area.
d. All appliances, including but not limited to, non-University rented microwave ovens, refrigerators larger than 4.3 cubic feet in capacity, and air conditioners. However, microwave ovens .6 cubic-feet or smaller are permitted in apartments and townhouses. Residents in 4-5 person rooms may have two 4.3 cubic foot refrigerators;
e. Sheets, decorations, and/or tapestry hung from ceilings, over windows, or as room dividers, hammocks;
f. Flammable liquids, including but not limited to gasoline, turpentine, oil-based paint;
g. Hoverboards, self-balancing scooters, battery-operated scooters, hands-free Segways, electric-powered skateboards, and similar devices.
h. Multiple outlets ("3 in 1" plugs, plug strips, etc.) or adapters without a reset button. Power strips with reset buttons are the only permissible outlet adapters;
i. Portable heating devices that are not supplied by the University;
Weapons (see the Community Standards Policy)
a. Water beds and other liquid-filled furniture, including tanks and hot tubs;
b. Unauthorized, unapproved lofts;
d. Power tools;
e. Bicycles (unless they are in a University-designated bicycle storage area).
a. Musical amplifiers may be stored in residence halls rooms, but may not be used in residence hall rooms;
b. Drums or drum sets;
15. Prohibited Activities
The following activities are prohibited in University residence halls. In addition to other prohibited activities, any activity that violates Community Standards Policies is prohibited in University residence halls.
Facilities Misuse or Damages - students are prohibited from intentionally damaging or misusing residence hall facilities, in ways including but not limited to:
a. Removing screens from windows and or using the window as a point of entry or exit;
b. Adhering items in such a way as to damage walls, furniture, or woodwork;
c. Painting any University property;
d. Making structural modifications to any room;
e. Tampering with electrical wiring and attaching power strips or extension cords to walls or ceiling;
f. Collecting excessive garbage inside or around residence areas;
g. Disposing of personal trash in a bathroom or laundry room trash can;
h. Using any surface for design work not intended for such use including coffee and end tables, lounge furniture including sofas, chairs, and pool or ping pong tables;
i. Failure to clean up after design project work;
j. Removing furnishings provided by the University from rooms or common areas (lounges) or use of any furniture contrary to designated use;
k. Using social lounges for personal storage or to the exclusion of other residents;
l. Tampering with TV cable lines in any way;
m. Entering onto or otherwise occupying roofs;
n. Cooking in resident rooms. Cooking and approved cooking devices must be confined to common area kitchens (where applicable);
o. Sleeping in or on facilities/quarters not designed for that purpose;
p. Using bathrooms of a gender different than the student’s gender identity without the community agreeing to it in their Community Living & Roommate Agreements;
Restricted Access - students are prohibited from accessing restricted spaces and unauthorized areas in residence hall facilities, including but not limited to:
a. Mechanical rooms (basement, hallways)
c. Housekeeping closets
Smoking (including e-cigarettes and vaporizers) is prohibited in all residence areas and within 25 feet of the front entrance of any building.
No sale or solicitation of materials or services of any type is allowed within the residence facilities. Door-to-door solicitation is prohibited at all times including distributing anything underneath doors of residence halls or other University rooms. Students are prohibited from using University facilities for business purposes of any nature without proper authorization from a University official. Students should report solicitors to the Front Desk immediately.